After submitting a membership application, all elementary caregivers will be emailed a link to complete their Membership Fee Determination Form via Docusign (this form can be previewed HERE.) Please utilize the Membership Fee Calculator below to estimate fees and/or contact the enrollment team at [email protected] for support with applying for a scholarship.
Please note: This calculator is an estimate and our enrollment team will calculate fees based on paystubs and other information provided.
The Boys & Girls Club is returning to an affordable membership-fee structure with the end of COVID Relief funding. COVID Relief funding allowed us to temporarily pause membership fees for all members to participate for free.
This change will be effective for Club programs in the summer of 2024. No membership fees will be applied for the remainder of the 2023-2024 school year.
Families can enroll their children in the Club online on our MyClubHub membership portal. Families can also complete a paper application in-person at the Elgin Clubhouse or South Elgin Clubhouse. Families in our outlying regions such as Aurora or Schaumburg can request in-person enrollment support at their child’s school. Please visit www.bgcelgin.org/register for step-by-step instructions on how to register.
All applications are processed in the order in which they are received. A child’s position is secured in our program once a parent/guardian has completed all required/requested steps and the enrollment team confirms their position in the program. If a parent/guardian has completed all steps and the program is determined to be full, the child is placed on a waitlist in the order in which their application was completed. Our team works to maximize capacity at each Club location and serve members as quickly as possible. Capacity is dependent upon program spaces and staffing to ensure all members can be safely supervised in the program. Whether your child attends for free or with monthly fees does not have a bearing on their position on the waitlist.
The Boys & Girls Club has created a membership fee structure to allow for many members to continue to attend the Club each month for free, which is unique compared to other afterschool programs. Additionally, monthly fees are lower than other afterschool programs by approximately 15%-30% depending on the level of fee a family is paying.
Thanks to the generosity of board members, private donors, and other public funding sources, many Club members will still be able to attend the Club for free.
If you have any questions or concerns regarding membership fees, please contact our bilingual enrollment team at 847-608-5017 or at [email protected]
Employees will be asked to complete the CCAP determination process and if they qualify for CCAP, complete the application; however, if they do not qualify, their children would be eligible for a full scholarship.
Parents/guardians that work for the school districts that we partner with (currently School District U-46 and West Aurora SD129) would be eligible for a 50% discount off of the full monthly rate. Proof of employment must be presented.
Membership fees will not be refunded or prorated for any member absences.
Membership fees are based on the total number of days school is actually in session per year. Fees are divided into 9 equal payments for the school year and will not be lower for those months that have fewer attendance days due to holidays (i.e. winter and spring break).
Membership fees may vary from year to year based on various sources of government and private funding. The unique circumstance of the COVID pandemic allowed all membership to be free, but we are not certain if there will be another source of funding that completely eliminates membership fees again in the future.
Yes, the MyClubHub membership platform will produce an annual receipt for paying families so that they can claim the childcare cost on their taxes.
We ask that the application fee is paid prior to starting the program. Monthly fees can be paid throughout the month, by the last day of the posted month.
No, teens in our middle and high school programs will continue to participate in Club programs for free.
Upon submitting an application, $25 will be billed to your child’s account. However, you do not need to pay the application fee immediately and can pay it once your application is completely processed.
The $25 application fee serves as a placeholder for your child’s position in line on our enrollment list. Our program capacities are determined based on program space capacity and staff capacity.
Yes, because these are two different membership periods there are two application fees. However, we encourage all families to register before April 30th to be eligible for application fees to be waived as part of our “early bird discount.”
Occasionally the $25 application fee will be waived. For example, a current promotion will be an “early bird discount” where families who enroll for summer 2024 or school year 2024-2025 programming before April 30th will not be charged an application fee.
Yes, if you withdraw your application before your child begins attending the Club. If they have already attended for a period of time, the fee will not be refunded.
Yes, we ask that all elementary families pay the $25 application fee to demonstrate their engagement and commitment to participating in our program. We do not currently charge CCAP co-pays to families, and families that are eligible for CCAP do not have to pay any monthly fees.
Families that do not have an ability to pay the $25 membership fee can reach out to our enrollment team for further support. The $25 membership is posted to your account upon submission of an application, but it does not need to be paid immediately.
We have created a quick calculator on our website to help you get an idea of what your membership fees may be based on your monthly household income and number of individuals living in your home. If you have questions about the calculator or disagree with what was calculated for your household, please reach out to our enrollment team for more information. Upon completion of the CCAP determination form, our enrollment team will provide your monthly fee rate.
Yes, we offer a 10% sibling discount on monthly fees.
Boys & Girls Club employees will be asked to complete the CCAP determination process and if they qualify for CCAP, complete the application; however, if they do not qualify, their children would be eligible for a full scholarship.
Membership fees are posted to your child’s account at the beginning of the month, but can be paid throughout the month. We ask that parents completely pay down their invoice by the end of each month. Fees can be paid via debit card or credit card. Families who wish to pay via check can do so at the Elgin Clubhouse or South Elgin Clubhouse offices. Unfortunately, fees cannot be paid in cash.
Monthly fees are billed monthly, but can be paid at any frequency throughout the month that feels manageable for each family.
Membership fees are determined based on your monthly income and the number of individuals living in your household. That calculation is compared to the national poverty line to determine what fees are affordable for a family in your income bracket.
Any individual who lives in the home should be included in the household count. This includes family members such as grandparents. Any adults who also have a source of income should be included in the monthly income amount.
Our enrollment team will reach out to you to provide friendly reminders and discuss how we can support you through the payment process. If membership fees continue to go unpaid, your child may lose their eligibility to participate in the program. If your family circumstances have changed since you applied originally, we can seek scholarship opportunities to help your child continue to participate in the Club. We do not want monthly fees to be a barrier to participation.
Membership will continue until the end of the month and then at that time families will no longer be billed and their membership will be cancelled. Membership fees paid at the beginning of the month will not be refunded for mid-month withdrawal.
Please contact the enrollment team to complete another membership determination form if your financial circumstances change (for example, sudden unemployment or an increase in household count).
Yes, membership fees will be prorated if joining later in the month.
CCAP Determination Form – If parents are predetermined to qualify for CCAP, they will be asked to complete the CCAP application. CCAP allows us to provide free scholarships for members. If a family does not qualify for CCAP, they may still qualify for a scholarship.
Please Note: The first step in the enrollment process is to fill out our general membership application. If you have not yet completed a membership application, click here.
The Child Care Assistance Program (CCAP) is funded by the Illinois Department of Human Services and assists low-income parents with child care payments. It helps us ensure that qualifying members can attend the Club for free.
We will utilize the information provided to determine if you can qualify for reduced membership fees.
HAVE THE FOLLOWING DOCUMENTS READY:
Please contact your local CCR&R to complete a change of provider form:
The Club does not want membership fees to prevent any member from participating. If you need further support, please contact our enrollment team at [email protected] or call 847-608-5017.
At the heart of every Club site are caring mentors dedicated to making a difference for kids and teens. Our club professionals empower and inspire the youth we serve through deep connections and nurturing relationships. Our youth development professionals bring out the most in kids by understanding where they come from and helping to shape their path toward a great future.
355 Dundee Avenue
Elgin, IL 60120
(847) 608-5017
(847) 608-5017
355 Dundee Avenue
Elgin, IL 60120
(847) 608-5017
(847) 608-5017
231 Civic Dr
Schaumburg, IL 60193
(847) 608-5017
735 Martin Drive
South Elgin, IL 60177
(224) 380-4856
(847) 608-5017
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